Accounts Payable and Administrative Coordinator (Contract to Perm)

Natick, MA

Full Time

Mid Level

Job Title: Accounts Payable & Administrative Coordinator (Contract to Perm)
Location: Natick, MA
Position Overview:
We are looking for a detail-oriented Accounts Payable & Administrative Coordinator to join our finance team. This role is ideal for someone with about 2 years of accounts payable experience who can also handle a variety of administrative duties such as filing, copying, and organizing records. Experience with Epicor, Deltek, or similar accounting software is a plus but not required.
About Us:
Busek Co. Inc. is a leader in advanced space propulsion and aerospace technology. Our innovations support satellites and spacecraft for government and commercial customers. We offer a collaborative environment where every team member plays a role in advancing the future of space exploration.
Key Responsibilities:

Process and enter accounts payable invoices accurately and on time.
Review invoices for correct approvals and coding.
Match invoices to purchase orders and resolve any discrepancies.
Maintain organized filing systems for invoices, payments, and vendor correspondence.
Perform general administrative tasks, including copying, scanning, and document organization.
Assist with month-end and year-end accounts payable activities.
Support audits by locating and preparing requested documentation.
Assist team members with other finance and office projects as needed.

Qualifications:

High school diploma or equivalent required; some college coursework in accounting or finance preferred.
Around 2 years of accounts payable or related bookkeeping experience.
Strong attention to detail and accuracy in data entry.
Good organizational and time management skills.
Basic proficiency in Microsoft Office, especially Excel.
Willingness to learn and work with accounting software (Epicor, Deltek, or similar).
Strong communication skills for working with vendors and colleagues.

Benefits:

Health, dental, and vision insurance
401(k) retirement plan
Paid vacation and holidays

ITAR Requirements:
To comply with U.S. Government space technology export regulations (ITAR), applicants must be one of the following:

A U.S. citizen
A lawful U.S. permanent resident (Green Card holder)
A refugee or asylee in the U.S.
Or eligible to obtain the required authorizations from the U.S. Department of State and/or U.S. Department of Commerce

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To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State.*

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